43-6011: Executive Secretaries and Executive Administrative Assistants

Manage and maintain executives' schedules Answer phone calls and direct calls to appropriate parties or take messages Greet visitors and determine whether they should be given access to specific individuals Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work File and retrieve corporate documents, records, and reports Provide clerical support to other departments Process payroll information Interpret administrative and operating policies and procedures for employees Set up and oversee administrative policies and procedures for offices or organizations Meet with individuals, special interest groups, and others on behalf of executives, committees, and boards of directors Compile, transcribe, and distribute minutes of meetings Supervise and train other clerical staff and arrange for employee training by scheduling training or organizing training material Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures Keep track of employees' time.